Module 4 3.2 Monthly reports
a) A monthly observation report for babies and toddlers (birth to two years old). Tis report must be completed and sent to the parents every month. It is actually a summary of the daily observations.
b) A three-monthly observation report for toddlers (two to three years old).
Tis is filled in by the Educarer every three months. It is also compiled from the observation checklist and is sent to the parents every third month, being the end of March and end of September.
c) A six-monthly progress report for toddlers (two to three years old). Tis is filled in and sent to the parents every six months. Tis report is also compiled from the observation checklist and sent home at the end of June and the end of November. Most day-care centres send reports for toddlers every six months.
3.3 Criteria for writing of reports
a) Always keep in mind that everything that is written in a report will be with the child and parents for the rest of their lives. It is therefore important to think carefully about the remarks that one writes in the report.
b) Refrain from ever writing negative remarks on a report, e.g. instead of saying that the child is a bully, rather say that the child must still learn to get along with his friends.
c) Assess the behaviour of a child and not the child himself. d) Write remarks that are short, clear and to the point. e) Use correct language. f) Spelling must be correct. It is therefore good to have a dictionary at hand. g) Reports should be checked by a colleague before they go to the principal for the final check. h) Te report must go to the principal for a final check. i) Correction fluid must never be used on a report. Rewrite the report if necessary. j) Never scratch out anything on the report. k) Te report must be filled in neatly. l) It is best to use a blue or black pen. m) Always use the same pen right through the report to ensure neatness. n) Subject terminology should not be used. It can only confuse the parents as they are not necessarily familiar with the terminology. Te very purpose of the report is to give the parent a simple and clear explanation of how the child is progressing and adjusting at the centre.
o) Always end the report on a positive note. 4. Discussing the progress of the child with the parents
It is important to have personal discussions and/or contact with the parents of the child. It is not always possible to go to the parents’ homes, but invite them to come to the centre to discuss their child’s progress.
Tere are certain things that the educarer should keep in mind when discussing the child’s progress with the parents: a) Choose a time that will suit the parents. b) Avoid subject terminology. It can only confuse the parents, as they are not necessarily familiar with the terminology.
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