Module 6


Trading Organisation: Subsidiary Journals and Posting to the General Ledger


After completing this module, you will be able to:


• Identify the relationship between the Cash Receipts Journal and the debit side of the bank. • Know that the purpose and use of the CRJ is to make a summary of all cash transactions. • Open the appropriate analysis columns in the Cash Receipts Journal. • Write down all cash receipts from the source documents (duplicate receipts, cash register roll and duplicate deposit slips), cash received for sales, other income and cash received from debtors.


• Use folio references to the ledger. • Cross balance the Cash Receipts Journal. • Post the Cash Receipts Journal to the General Ledger. • Identify the relation between the the Cash Payment Journal and the credit side of the bank account.


• The purpose and use of the CPJ to make a summary of all cheque payments. • Open appropriate analysis columns. • Write down all the cash payments from the source documents (credit and debit card). • Use folio references to the ledger. • Cross balance the Cash Payment Journal. • Post the Cash Payment Journal to the General Ledger. • Explain the reasons for using the analysis Cash Book as a book of first entry. • Identify the relationship between the Cash Book and other cash journals. • Open appropriate analysis columns. • Balance the analysis Cash Book. • Post to the General Ledger. • Explain the purpose of Petty Cash Account. • Complete petty cash vouchers. • Open the Petty Cash Journal with analysis columns. • Enter payments as indicated in Contents column from petty cash vouchers into Petty Cash Journal.


• Balance the Petty Cash Journal and post the amounts to the Petty Cash account and post to the ledger accounts.


• Balance the Petty Cash account according to the imprest system and the system of varying balances.


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